Payouts Explained

PAYOUT PROCESS

Understanding the complete process means payments come more quickly to you and reduces the admin required from us, allowing us more time to find you the next role on set! 

1 – Production Timesheet received

• Normal procedure is for us to receive the timesheet from Production the week following your day(s) on set. 
• This could be received any day of the week depending on the production.
• The Extras Coordinator prepares the timesheets and has them signed off before sending on to us
• I review the timesheet to confirm they are correct and prepare our invoice for your time on set.

2 – InTouch Talent Invoice Sent to Production

• We generate an invoice to send to production for your time on set in the last week based upon the hours on your timesheet.
• We submit to Production Payroll for payment.
• Our invoice is triple checked by production and paid sometime in the next 1-2 weeks. Often we are paid the following week.
• The payroll team must to have their payments authorised before they can pay us & sometimes those directors are out on location and not immediately available.

3 – Payday is Friday

• Payday for Team InTouch is Friday.
• Your payday will be on a Friday at least 14 days after you were on set
• All Talent are paid as Casual Contractors, with Tax deducted first and remaining payments directed to your bank account shown on your HeyCast Account.  Errors in this account number will result in delays in payment to you.
• If you are GST registered and prefer to send is a GST invoice for your payment please connect with Janey to make arrangements.  GST Invoices are all paid on the first Friday of each month after payment has been received from casting.  Note this option may result in payment being received 2 months after your time on set.
• We use Smartly to generate the pays after we have prepared your pay in house.
• We aim to get payment to you as soon as possible after lunch but it will depend on how many people there are to pay that week and when production pay us.
• Our bank account is with ANZ so payment to ANZ accounts will be immediate.  Payments to other banks may take several hours.

HOW YOU CAN SPEED UP RECEIVING YOUR PAYOUT

There are 4 things to do to ensure you get paid on our scheduled pay-run for your week on set.

1. Check you have completed The IR330C form. 

   • An unsigned copy is in the ALERT PANEL on your home page.
   • When signed the form is saved on the Document Tab of your HeyCast account.
   • This form is a requirement of Inland Revenue. 
   • If this is not completed we will withhold your payment or we could deduct 45% tax.
   • Tax rate is usually 20% because you are being engaged as a contractor. 
   • If you want to pay tax more just note it on your IR330C form and financial tab.
   • Children are also taxed at 20%.  Their tax is fully refunded at the next tax return.

2. Check you have completed the Agency Agreement for InTouch Talent. 

   • An unsigned copy is in the ALERT PANEL on your home page. 
   • When signed the form is saved on the Document Tab of your HeyCast account.
   • We generally require this to be signed before you go on set.  

3. Head to the Financial Tab on HeyCast and add in your IRD Number 

   • We copy and paste your IRD number to our Payroll system.  Errors will result in delays in payment.
   • You must have your own IRD number
   • Children must have their own IRD numbers

4. Add your Bank Account number on the Financial Tab for your payout 

   • We copy and paste your Bank Account from your HeyCast profile to our Payroll system.  Errors in the bank account will cause delays in you being paid.
   • If you use HNRY please let us know so you are not taxed twice
   • If you change your bank account number you must give us 48hrs notice before payday

We are here for you and happy to answer any questions you have.  Looking forward to our journey on your amazing production.

ENJOY!!!  

Review a summary of the Payroll process and what you need to do in this document.

Payroll Process